Updated for the new Rehab Guru design. Transcriptions now sit in the section menu on the left of the client's record, with their actions in the ... menu on each recording. See What's new: the Rehab Guru redesign.
Previously available only as an invitation-only beta, RGai Plus is now available to all users with the appropriate add-on.
Please note that RGai becomes RGai Plus when the Treatment Notes & Forms addon is added to your Subscription.
This video shows the previous design; the steps below are up to date.
What Can RGai Plus Do?
Using RGai Plus, you can:
Record and transcribe consultations
Convert transcriptions into treatment notes
Use AI assistance to write letters using reference to your transcription
RGai can be opened on any page within Rehab Guru and remains accessible as you move through the platform.
Starting a Consultation Recording
Go to the Clients page and click the client's name to open their record.
Click Ask RGai (the orange button in the left sidebar) to open the RGai window.
Locating the RGai Tool button.
3. Select Transcribe Consultation. If a notice about AI-generated responses appears, read it and click Agree and continue.
You can begin recording from any page in Rehab Guru, allowing you to capture consultations wherever you are working.
Selecting Transcribe Consultation in Ask RGai
Starting a recording in the RGai popup window.
Please note: You may need to ensure that the site has access to your microphone in order to record. Ensure you have checked your Site Permissions in your browser, if you are struggling to record audio.
Allowing app.rehabguru.com to access the microphone.
Recording During Your Workflow
While the consultation is being recorded:
You can continue demonstrating or building exercise programmes
The AI tool can be minimised and dragged around the screen
Recording continues in the background without interrupting your workflow
Uploading and Transcribing the Consultation
Once the consultation is complete:
Click Stop
Select Upload & Transcribe
Selecting Upload and Transcribe from the audio recording.
Rehab Guru AI will process the recording and convert the consultation into text.
Uploading an Audio File instead of Recording
Audio files can be uploaded and transcribed instead of recording a live consultation.
Select "Upload File" and choose your audio file to be transcribed.
Supported audio formats are MP3, MP4, WAV, WebM, OGG, M4A and 8 other formats.
Uploading an Audio File to be transcribed.
Viewing Transcriptions and Summaries
After transcription:
Open the client's record and click Transcriptions in the section menu on the left.
Click the ... menu at the end of the recording and choose View full transcription. The Full text tab shows the entire recorded conversation.
Open the Summary tab to review the AI-generated summary, including:
Chief complaint
Physical examination findings
Other relevant clinical findings
Opening the actions menu for a transcription
Viewing the AI summary of a transcription
Creating Treatment Notes from a Transcription
One of the biggest time-saving features of RGai Plus is converting transcriptions directly into treatment notes.
In the client's Transcriptions section, click the ... menu at the end of the recording and choose Create treatment note.
2. Choose a treatment note template (for example, SOAP notes)
Selecting one of your Treatment Note templates from the AI tool.
The transcription will automatically conform to the selected template.
The AI system compiles the content into a draft treatment note.
Reviewing and Saving Draft Treatment Notes
Once generated:
The draft will populate Subjective, Objective, Action, and Plan sections (for the example of a SOAP note)
You can review and edit the content as needed
Save the note as a Draft or Final.
You can also add the treatment note as context into your AI chat for further assistance: open the note in the client's Treatment notes section and click AI chat.
Adding a treatment note to the AI chat
Using the Treatment Note as context for letters, imaging requests and exercise programme generation within RGai.
Adjusting How RGai Transcription Autofills your Notes
To influence how RGai compiles your Treatment Note from a Transcription, go to Account > Content Management > Forms, click the ... menu on the relevant form and choose Edit.
Click Advanced Configuration under each relevant question, and provide AI Instructions for LLM to guide how the Form is compiled (e.g. "complete all notes in bullet point format"). Click Done, then Save the form.
Selecting Advanced Configuration on a form question
Providing instructions for Rehab Guru AI for a form field
FAQs
"I have uploaded the transcription to the wrong client - how do I reassign the recording?"
This can be performed by downloading the recording from the incorrect client profile, and uploading it as an audio file into RGai.
In the client's Transcriptions section, click the ... menu on the recording and choose Play recording.
Once the audio playing interface opens, select the 3 dot menu and click Download to download locally to your device.
Open the correct client's record, and click Ask RGai.
Select Transcribe Consultation and then Upload File.
Choose the audio file from your local files, upload it to the profile and it is ready to be transcribed!
If you would like to add RGai Plus to your account, go to Account > Account & Organisation > Subscription, click View/Change Subscription and ensure the Treatment Notes & Forms add-on is on your subscription, then add RGai Plus add-on to the subscription.
Clinical AI Disclaimer
AI-generated content is provided for informational purposes only. It may be incomplete or incorrect and must not replace clinical reasoning, professional judgement, or local guidelines. Always verify and validate before clinical use.