In Rehab Guru, clinicians can configure their clinic hours, including work hours, breaks, and scheduling exemptions like holidays. This guide will walk you through the process of setting up your clinic hours for booking availability.
Step 1: Accessing the Appointment Rules
Navigate to the Account page in Rehab Guru and select Appointments from the left-hand menu.
Click on Appointment Rules to begin setting up your clinic hours.
Selecting Appointment Rules to configure your clinic’s work hours
Step 2: Adding Clinic Hours
Initially, the Appointment Rules page will be empty. To set your clinic hours, click on the blue Add Appointment Hours button.
Select the days you wish to work by clicking on them. The selected days will be highlighted in blue. For example, you can choose Tuesday, Wednesday, and Thursday.
Next, set the time range for your clinic hours by entering the start and end times (e.g., 8:00 AM to 6:00 PM). Once the days and times are set, click Add.
Selecting the days and times for clinic hours
You can add multiple time slots to factor in breaks. For example, set one block from 8:00 AM to 10:00 AM, and then another from 11:00 AM to 2:00 PM, leaving a break from 10:00 AM to 11:00 AM.
You can create multiple blocks of time to factor in breaks between appointments.
Step 3: Adding Scheduling Exemptions
In the third tab, Exemptions, you can add holidays and other dates where you do not want appointments to be scheduled.
Accessing the Exemptions tab to add scheduling exemptions
Click on Add Scheduling Exemption to block out days such as public holidays, bank holidays, or personal holidays.
Select the specific days and times you wish to exempt, and then click Add to save the exemption.
Adding holiday or personal day exemptions to block out appointment availability
Warning: Bank holidays and public holidays are not automatically exempt. Be sure to add these manually if needed.
Step 4: Reviewing Online Booking Links
Once your clinic hours and exemptions are configured, you can check the online booking links by navigating to the URLs and Embeds section. This will allow you to verify that clients can only book appointments during your set working hours.
Reviewing your online booking links and settings for clients to book appointments
By following these steps, you can easily configure your clinic hours, add breaks, and manage scheduling exemptions, ensuring smooth appointment booking for your clients.